What are BVC checklists?

BVC checklists are ready-to-use document and prep lists for the moves your business makes most — exhibitions, store transfers, hallmarking-lab pickups, e-commerce dispatch and international shipments. Tick off each item before you book, and your pickup goes through without surprises.

Do I have to fill anything online?

No. Use the checklist right here — tick items as you prepare them and your progress is saved on your device. You can also download the checklist as a PDF to print or share with your team.

What if I'm missing a document?

Tell us early. BVC assists with all documentation — challans, invoices, e-way bills, insurance and waiver letters, authority and no-sale letters — so a missing paper never holds up your pickup or delivery.

Can I reuse a checklist for every shipment?

Yes — that's the point. The list is the same every time, so prepare the pack once, save the templates, and your team stops reinventing the wheel for each move.

Is my shipment insured while it moves?

You can opt for comprehensive All Risk cover with BVC for the full declared value — from pickup, through transit, to delivery and the return leg. Our team will help you choose the right option at booking.

How do I book a pickup once my checklist is ready?

Book on BVC Universe, or reach out through our contact form or 24×7 line on 1800-123-2711, and our team will schedule the pickup and confirm the documents you've prepared.

Track

Checklist · E-commerce Fulfilment

Dispatch Checklist - Zero Mistakes Before Shipment

Every item that leaves a BVC Fulfilment Centre goes through this process. No exceptions. No shortcuts.

Download Checklist PDF Talk to BVC

How to use this checklist: Tick off each item as it is completed. BVC staff complete this for every dispatch — you can use the same checklist to understand what's happening at every stage when your orders leave the fulfilment centre. All items marked CRITICAL must be completed before the parcel moves.

BVC Assists with All Documentation

You don't have to navigate export paperwork alone. BVC's team helps prepare, verify, and file documents for every shipment mode — so nothing is delayed at customs because of a missing form.

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Phase 01

01.

Order & Transfer Order Review

Before anything is touched in the vault

Your Checklist

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BVC Logistics

Dispatch Checklist — Phase 01 · Order & Transfer Order Review

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Order & Transfer Order Review

Transfer Order (TO) Received From Planning TeamMandatoryThe dispatch plan must be shared by the planning team before picking begins. No picking without a TO.TO Contains Full Product DescriptionCheck that item names, SKU codes, quantities, shipper details, & consignee details are all filled in correctly.Consignee Details Verified Against The OrderDouble - check that the delivery address, customer name, and contact details on the TO match the actual order. Wrong address = returned shipment.

Phase 02

02.

Document Set Verification

All documents must be present before packing begins

Do Not Proceed Without Complete Documents

If any document is missing or incorrect, escalate to the manager immediately. A shipment with incomplete documents will be held at the destination or returned.

DocumentContents RequiredRequired?

Transfer Order (TO)Full product description, shipper & consignee detailsRequired

GST Invoice/E-way BillGST details + authorised personnel detailsRequired

Delivery ChallanSigned and stamped, includes item listRequired

Shipping LabelCourier-issued label with tracking numberRequired

Shipping NoteInternal BVC shipment reference noteRequired

Insurance LetterInsurance Declaration for ShipmentsRequired

Your Checklist

0 of 3 ready · progress saves on this device

BVC Logistics

Dispatch Checklist — Phase 02 · Document Set Verification

0 of 3 ready · Prepared · bvclogistics.com

Document Set Verification

All Documents PresentMandatoryTransfer Order, GST Invoice, Delivery Challan, Shipping Label, Shipping Note, and Insurance letter must all be ready before packing starts.Documents Are Signed By Authorised PersonnelGST Invoice and Delivery Challan must have the authorised person’s signature. Unsigned documents are not accepted.Shipping Label Matches Consignee On TOMandatoryThe destination address and name on the shipping label must exactly match the TO. Any mismatch = stop and escalate.

Phase 03

03.

Courier Handover

Final step — transferring custody to the logistics partner

Your Checklist

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BVC Logistics

Dispatch Checklist — Phase 03 · Courier Handover

0 of 5 ready · Prepared · bvclogistics.com

Courier Handover

Parcel handed to authorised logistics partner onlyMandatoryOnly handover to a verified, pre-approved courier representative. Ask for ID if the person is not familiar, do not give to anyone unknown.two document copies given to courierTwo copies of the Delivery Challan on the company letterhead, signed and stamped, are sent with the courier. One signed copy is kept at BVC for records.courier signs the outward registerThe courier representative signs the outward register confirming receipt of the parcel.Dispatch status updated In Tracking SystemSystem Updated to “Dispatched”. Tracking number noted. Sender and receiver are both notified of the dispatch instantly.Daily reportsAt end of day, outward team submits a full dispatch report for the day to the opertions manager.

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A BVC box beside a passport, a laptop and a ticked checklist on a desk

International Jewellery Shipment Documents — Complete Reference

Every document you might need to export jewellery or diamonds from India — across all modes: courier, cargo, B2B, B2C, and international. Tick off as you go. BVC supports with all documentation.

BVC staff with a clipboard at a jewellery exhibition booth beside sealed BVC boxes

Exhibition Shipment Checklist for Jewellery

Going to an exhibition? Before BVC picks up your stock, there is a fixed list of documents that travels with it. The same list. Every show. Every time.

BVC crew handing sealed BVC boxes into a building marked Hallmarking Centre

Hallmarking Lab Pickup — What To Keep Ready Before BVC Arrives

A simple checklist for Jewellers sending jewellery to a hallmarking lab. Keep the right papers ready, book your pickup on BVC Universe, and our team can collect and move your shipment without confusion.

Have Questions?
Find Your Answers Here

Everything you need to know about preparing for a secure shipment with BVC. Can't find your answer? Reach out and our team will help.

Ask Your Question

BVC checklists are ready-to-use document and prep lists for the moves your business makes most — exhibitions, store transfers, hallmarking-lab pickups, e-commerce dispatch and international shipments. Tick off each item before you book, and your pickup goes through without surprises.
No. Use the checklist right here — tick items as you prepare them and your progress is saved on your device. You can also download the checklist as a PDF to print or share with your team.
Tell us early. BVC assists with all documentation — challans, invoices, e-way bills, insurance and waiver letters, authority and no-sale letters — so a missing paper never holds up your pickup or delivery.
Yes — that's the point. The list is the same every time, so prepare the pack once, save the templates, and your team stops reinventing the wheel for each move.
You can opt for comprehensive All Risk cover with BVC for the full declared value — from pickup, through transit, to delivery and the return leg. Our team will help you choose the right option at booking.
Book on BVC Universe, or reach out through our contact form or 24×7 line on 1800-123-2711, and our team will schedule the pickup and confirm the documents you've prepared.