Going to an exhibition? Before BVC picks up your stock, there is a fixed list of documents that travels with it. The same list. Every show. Every time.
You don't have to navigate export paperwork alone. BVC's team helps prepare, verify, and file documents for every shipment mode — so nothing is delayed at customs because of a missing form.
Every Shipment
If you are sending even a single piece to a booth at a jewellery show, this is the document pack BVC needs before pickup.
Your Checklist
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BVC Logistics
Exhibition Shipment Checklist
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A jewellery exhibition runs to the minute. Setup windows are tight, security is strict and the organiser will not release your booth until the paperwork is clean. Here's why this checklist is non-negotiable.
Most shows give you one or two days to build and stock the booth. A missing paper at the gate can cost you half that window.
With insurance and a no-sale declaration on file, your pieces are protected from pickup, through transit, at the booth and on the return leg.
A proper challan or invoice plus the no-sale letter answers every question from tax officers and organiser security in one go.
The authority letter makes sure BVC hands over only to the person you have named — not a random staffer on the show floor.
Every document is linked to your shipment on the BVC system. If you need it months later for GST, insurance or audit, it is one click away.
Prepare this pack once. Reuse the templates for every future exhibition. Your ops team stops reinventing the wheel.
Extra · Election Period Only
If your exhibition falls in a state or a period that is under an election Model Code of Conduct (MCC), additional paperwork is needed to move jewellery. GJEPC releases a circular every election cycle with the exact list. When that happens, add those COC documents to this checklist — BVC's team will share the latest circular with you and help you prepare the file.
Our Checklist
A simple checklist for Jewellers sending jewellery to a hallmarking lab. Keep the right papers ready, book your pickup on BVC Universe, and our team can collect and move your shipment without confusion.
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A simple checklist for jewellery businesses moving stock between stores within India. Keep these documents ready before booking to ensure smooth, properly recorded movement.
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Every item that leaves a BVC Fulfilment Centre goes through this process. No exceptions. No shortcuts.
View More...Everything you need to know about preparing for a secure shipment with BVC. Can't find your answer? Reach out and our team will help.
Ask Your QuestionBVC checklists are ready-to-use document and prep lists for the moves your business makes most — exhibitions, store transfers, hallmarking-lab pickups, e-commerce dispatch and international shipments. Tick off each item before you book, and your pickup goes through without surprises.
No. Use the checklist right here — tick items as you prepare them and your progress is saved on your device. You can also download the checklist as a PDF to print or share with your team.
Tell us early. BVC assists with all documentation — challans, invoices, e-way bills, insurance and waiver letters, authority and no-sale letters — so a missing paper never holds up your pickup or delivery.
Yes — that's the point. The list is the same every time, so prepare the pack once, save the templates, and your team stops reinventing the wheel for each move.
You can opt for comprehensive All Risk cover with BVC for the full declared value — from pickup, through transit, to delivery and the return leg. Our team will help you choose the right option at booking.
Book on BVC Universe, or reach out through our contact form or 24×7 line on 1800-123-2711, and our team will schedule the pickup and confirm the documents you've prepared.
Send your show details to BVC and we will share the document templates, confirm pickup, and walk your team through every step — from your studio to the booth and back.
