Running your own jewellery show across multiple cities? Here's everything you need to know about logistics — from pickup to delivery to return.
Private shows are a powerful sales format — your jewellery, your guests, your rules. But moving high-value goods from city to city, on your own timeline, comes with real risks. BVC handles the entire logistics operation so you can focus on running a great show. Same security. Same process. Simpler scale.
Understanding the Format
A private jewellery exhibition (also called a trunk show or private sale event) is a show that you organise yourself — usually for invited guests, dealers, or clients. Unlike large public trade shows like IIJS, you're the organiser and the exhibitor at the same time.
These shows typically run for 1–2 days in a hotel, private venue, or showroom. If you're doing a multi-city circuit, you're visiting several cities in a row — which means your jewellery needs to move fast, safely, and on time between each stop.
Hotels, private halls, showrooms, event spaces, guest houses
Usually 1–2 days per city. Fast-paced, back-to-back events
Mumbai → Delhi → Jaipur → Surat and so on — BVC moves with you
You handle the exhibition. BVC handles the logistics — entirely.
The BVC Approach
For private shows, you handle everything inside the venue — the display, the sales, the hospitality, the guest experience. BVC handles everything outside — the pickup, transport, security, and delivery.
Tell your BVC sales representative your cities, venues, and dates. BVC plans the logistics for each leg of the tour and sends you the full plan for each city.
Yes — the document checklist is the same as a major trade show. See the full list below. Having these ready avoids delays at pickup.
see checklistA BVC team — with gunman, escorter, and loaders — comes to your location. They collect documents, verify shipments, seal the package, and give you a pickup acknowledgement.
BVC moves your cargo through the standard hub-and-air network. You can track status updates at every stage — pickup, hub, in transit, arrival.
BVC delivers your shipment directly to your venue address. You collect and set up your display. Simple.
Once your show wraps, BVC picks up from the venue and moves the shipment to your next city stop — or back home. Same secure process, every leg.
After-Hours Security
At a major trade show, BVC has vaults on-site at the exhibition venue. For private shows, it's a bit different — but the security is the same.
Good to Know
If your venue doesn't have a locked, insured safe, don't risk leaving your jewellery there overnight. BVC's office vaulting gives you peace of mind — and your insurer will thank you too.
The Return Journey
Returns are just as important as the inbound delivery. Whether you're heading to the next city or going back home, the process is clean and simple.
You need a Return Delivery Challan. BVC picks up from the venue and delivers to your premises. Same tracking, same security.
BVC collects from one venue and delivers to the next city's venue directly. Just share your next stop's details and BVC plans the leg accordingly.
If someone saw your show and wants to use BVC for their own return logistics — or if you've previously used a different logistics company — you can register with BVC on the spot at the venue via BVC universe and generate a shipping note immediately. No need to set anything up in advance.
The Outcome
Private shows demand your full attention — your customers, your collections, your sales. Logistics should not be something you worry about between cities or overnight at the venue. But without the right support, it often becomes exactly that.
With BVC, logistics becomes one less thing to think about. From documentation and pickup to secure movement, venue delivery, vaulting, and returns, everything is handled with care and consistency. The outcome is clear: your jewellery moves with you — safely, on time, and exactly as planned.
Our Guides
Know exactly when a parcel needs secure logistics and when a regular courier is fine. This simple guide helps Indian jewellers, bullion dealers and B2B owners pick the right partner, the first time.
View More...
Bullion and doré bars are valuable — one missing bar can wipe out a quarter of profit. This Step-by-step Guide Is For Bullion Dealers And Refineries, from customs facility to Verified Delivery With Fill Insurance
View More...
Most jewellery brands spend crores on warehouses, vaults, and staff — just to ship orders. There's a smarter way. Here's everything you need to know about outsourcing fulfilment to BVC
View More...Everything you need to know about preparing and moving high-value goods with BVC. Can't find your answer? Reach out and our team will help.
Ask Your QuestionBVC logistics guides are practical how-to resources for businesses and individuals moving jewellery, bullion, diamonds, art, and other high-value goods. They explain how to prepare shipments, documentation, reduce risk, and understand what happens before, during, and after transit.
Anyone responsible for moving high-value goods — jewellery retailers and brands, bullion dealers and refineries, diamond traders, galleries and collectors, e-commerce sellers, and operations or logistics teams. If you ship, receive or store valuables, these guides are written for you.
Pick the guide that matches your situation — preparing a shipment, sending internationally, planning an exhibition, handling returns, or moving bullion. Each guide states who it's for at the top. If you're unsure, reach out and our team will point you to the right one.
Yes. Our team will tell you exactly what paperwork your shipment needs — invoices, e-way bills, export and customs documentation, insurance declarations — based on what you're moving and where. The guides cover the essentials; our specialists confirm the specifics for your consignment.
Absolutely. Most first-time customers start exactly here. Share your shipment details and we'll walk you through pickup, packing, documentation, insurance and delivery step by step — no prior experience needed.
Tell us what you're moving (type and approximate value), the origin and destination, your timeline, and whether you need insurance, customs clearance or storage. The more we know, the more precisely we can plan a secure, compliant route.
Tell us your cities and dates — we'll sort the rest.
